Green Your Office , Protect the Environment & Your Budget!
Just about everyone and their mother has heard the saying, "Go Green." It has become a daily conversation and saying that is impacting the way businesses operate. Going green especially on the enterprise level is definitely a complex, multi-faceted topic that has many moving parts. It is very important that we all do our part in protecting the environment and it does not always have to be a drastic change but it can be a very easy gradual process that businesses can take that will bring huge benefits across the board. Reducing the negative impact that businesses have on the environment has been an ever present topic that is changing the way people do things. The number of ways you can start this process is vast, but the most common way to start is by reducing resource usage, implementing recycling policies, and encouraging people to print less and to store more.
Many organizations are finding that document management solutions and imaging products are crucial to their environmental agenda. The benefits of using a Document Management solution makes it hard to argue against. Just the efficiency increases that come along with having a document management strategy in place and all of the savings you will have from using less paper and supplies will pay for the solution itself extremely quick. It is a win-win situation both for the environment and for your business. Reduce the printing, postage, and storage of your everyday business documents and you will see how much time and money you save in this alone. Although there is still a paper component in the scanning process, the real benefit comes from the digital workflow that you create once you scan to a repository that allows you to access and share that document with the click of a mouse, instead of a trip to the 37th floor in your high-heels!
A great place to start digitizing your paper documents is in the mailroom. With a continual increase in the amount of digital content coming into companies today, the Mailroom is often the sole source of incoming paper, and what better place to start to address a problem than at the beginning? Consider starting here and you will quickly realize the impact a document management solution can have. As with any tool or technology, it is how solutions are deployed, managed, and policed that can realy make the difference when attempting to bring about a change. It is up to you to take the initiative and to set these policies and put these practices (to store more and print less) into place! It is important for us to make a conscious effort to make sure our future generations can live in clean and healthy environment!
Here are a few office stats I will leave you with to see how important it is for us to make these changes!
- 400 is the number of hours per year the average employee spends searching for documents.
- 90% of a business's information is in documents
- Companies on average spend $120 in labor to find one misfiled document.
- More than 70% of today's businesses would fail within 3 weeks if they suffered a catastrophic loss of paper based records due to fire or flood.
Just some quick stats to think about! If you want to find out what kind of Document Management Solution will suit your needs then give Konica Minolta a call and speak to one of our solutions experts!
Call Us At 1-800-966-5738!