Higher Education Solutions
Documents and digital content are flying across your campus. Students, faculty, staff, vendors and alumni are generating and receiving paper documents, email, faxes, and web submissions at unprecedented rate. Your institution’s ability to manage this constant flow of content determines how well you serve each of your constituents. With solutions from Hyland Software, AMS can help improve processing efficiencies, data security, and student services campus wide.
Over 400 colleges and universities have implemented Hyland Software’s Onbase enterprise content management system (ECM) to improve access and control of documents and digital content. OnBase gives users instant access to documents from existing applications such as Student Information Systems or ERP solutions with no programming changes. OnBase workflow eliminates low-value add manual tasks and allows staff members to focus on the important tasks that make your institution successful.
Which departments can use Onbase?
A better question might be, which departments can’t improve efficiencies with Onbase! AMS has helped Admissions, Financial Aid, Advancement, Facilities, Accounts Payable and HR, improve their processing and document security with well designed ECM solutions.
Enrollment Services
It is getting tougher and tougher to process the increasing number of admissions and financial aid applications with the same or smaller staff. An OnBase solution from AMS can help your enrollment officers cut review times and process applications faster to help engage better students sooner. OnBase integrates with most major SIS information systems including Banner, SunGuard, and PeopleSoft to give staff immediate, secure access to documents from any source without leaving their existing SIS system screens.
Registrar
The Registrar’s Office is the front line in the overwhelming battle with paper. Phone inquiries, requests for transcripts and adds/drops/changes are all examples of processes that AMS can automate or streamline with the OnBase product suite. OnBase gives staff immediate, secure access to all student documents with a click of a button. Imagine after a student graduates not having to file and store student records in a file cabinet and having instant access to those records when needed in the future.
Accounts Payable
Now more than ever you can’t afford inaccurate financial reporting, duplicate payments or missed vendor discounts. OnBase document management and workflow takes out unnecessary manual tasks such as data entry, PO/Invoice/Reciept matching, filing and searching for missing documents. AP staff members can handle more transactions, more accurately. OnBase integrates directly with your AP application or ERP system so users never leave the system they use most often.
Human Resources
HR managers know better than anyone that staff numbers and budgets are down, including the HR department. Utilizing OnBase workflow, AMS can automate the manual, repetitive tasks that slow down processes such as recruiting, on- boarding, employee reviews, terminations, and payroll and benefits administration. At the same time, OnBase greatly improves data security and access to employee records is just a click away. OnBase’s unique design allows AMS to give users access to documents directly from their existing HR system with no programming modifications to the HR application.