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Konica Minolta ECM Blog

Creating The Complete Picture in CAD with ECM

Posted by Dan Termale on Wed, Jun 29, 2016 @ 11:10 AM

dreamstime_2565306.jpgFor decades now, organizations have been using CAD systems for designing and engineering plans/blueprints to create everything from products and buildings to airplanes. A CAD system is a combination of hardware and software that enables engineers and architects to design anything and everything. In their CAD systems, engineers can view a design from any angle with the click of a mouse and zoom in or out for close-ups and long distance views. This type of system is very vital to many different types of organizations and industries. One industry that heavily depends on CAD systems is the construction industry. When engineers are designing, building and constructing a building of any type, it’s crucial that they plan out the blueprint drawing first in a CAD-like system.

One of the biggest challenges that many engineers face is being able to see the complete picture when working on a design or modification project. The design documentation process includes more than just CAD drawings, so there are a number of factors and separate documents that play a part. In a typical design process you’ll have contract specifications, change requests and purchasing documents that are all included in the process. The challenge then becomes apparent when all of these supporting documents are stored separately, whether it be in different programs or in physically different locations. This makes it hard for engineers to see the complete picture and hinders the possible efficiency level that the whole process could have if everything is stored in one easy to use location. 

dreamstime_xl_18101491_5.jpgThe beauty of Enterprise Content Management (ECM) has with CAD systems is that it connects all of your related business content with design drawings that often include complex, compound CAD files. Having an ECM system will empower your engineers to be able to retrieve, modify and archive drawings without ever leaving their familiar CAD environment. Now your project managers, cost accountants and customers will be able to — with granted rights — mark-up drawings and view related documents directly from within CAD with ECM integration. This will supercharge your engineering processes and will help them see the full picture with all of the related information that they need, all in one familiar place. This helps to create a better design process for everyone involved and will increase the productivity and efficiency levels that you weren’t able to attain with your manual design processes. 

If you would like more information on ECM for CAD, or if you have any questions on your specific CAD programs, then Contact us. We'd love to help!

Tags: Paperless Office, BPM, ECM, Workflow, Blueprints, CAD

ECM for the Construction Industry - Using the Right Tools

Posted by Dan Termale on Fri, Oct 04, 2013 @ 02:03 PM

Construction ECMCertain industries are more paper and process oriented than others. The construction industry is a vast industry filled with all different types of occupations and certain areas of focus. Any construction project these days involves heavy documentation and processes that need to be logged and accounted for. Just over the recent years the guidelines for Health and Safety and other legal constraints have increased which complicates these processes more and increases the need for corporate compliance in every area.

The #1 Enterprise Content Management (ECM) solution in the industry, OnBase, makes it easy for you to control your documents, whether they are Word/Excel Doc, PDF, CAD drawings, or any other type of file that they may be in. Both incoming and outgoing communication types relating to your construction or work project can be filed in one central repository for those who need access to them. If you have a project manager on site and he needs to pull up the blueprint drawing to check on something he can pull it up within seconds on his tablet or smartphone. This revolutionizes the way your worksites operate and boosts the efficiency levels to new heights. Communication is one of the most important aspects in any business process and the faster you are able to access the information you need to make your business decision the more efficient you become.

Construction ecmDocuments relating to all aspects of your projects whether it be financial, structural engineering, architects, surveyors, legal, or any other area will be filed in your OnBase ECM system that stays accessible and secure 24/7. The challenge most project managers face when they are in the midst of a project is the ability to see the big picture. A snap shot of everything going on related to that project that they can track and account for. Within OnBase you can pull up every type of documentation, business decisions made or in process, or other related documents that pertain to your project. No more going through messy, unorganized paper files that are spread out between different job sites.

These are some initial benefits you will realize with an ECM solution:
• Your staff will be able to work more efficiently
• Your customers will receive better service
• You will save space and time which translates into saving money
• Your documents and information will be safeguarded from any natural elements or disasters, and will be kept secure.
• Scale their solution across PC's, Phones and iPad's while managing information in a central repository.
• Manage Auto-CAD, Revit, and other CAD or Building Information Modeling (BIM) Documents and Information.
• Promote faster inter-departmental processing, allowing staff to make better, more informed decisions.

Those are just a few areas that a construction ecm solution like OnBase can help you to improve on. These ECM platforms are designed to overhaul your entire organization and handle even the most complex processes and business functions. The ROI on an ECM system usually pays for itself within the first 12-18 months and you will feel the effects of running more efficiently immediately.

Contact us at AMS Imaging to speak with one of our construction industry experts on how you can start or continue the process of going paperless and transforming your business!

Tags: Document Management, Paperless Office, AMS Imaging, OnBase, ECM, Mobile Solutions, Construction, Blueprints, CAD

Engineering Drawings, Blueprints, Building Plans - Convert with ECM

Posted by Dan Termale on Wed, Jun 19, 2013 @ 01:41 PM

blueprint drawingsEvery building, house, and recreational area starts out as a blueprint engineering drawing. It's in these building and spec plans that every area of the structure is planned out and designed. Large buildings, University Campuses, Hospitals, etc all have their blueprint drawings and building plans that they have to store. Facilities Managers and engineers need to re-visit these plans when planning new projects, additions, and many other maintenance needs that require them to check the blueprints and plans. This is not always an easy process since you could have thousands of blueprints being stored and in order to find the one you are looking for you have to manually locate it if possible.

Many organizations use CAD systems for designing and engineering their building plans and products. A CAD system is a combination of hardware and software that enables engineers and architects to view a design from any angle with the click of a mouse and can zoom in or out for close up and long distance views. This is a very common platform that's used across every industry for their engineering needs. A challenge many engineers face is being able to see the complete "picture" when working on a design or modification project. Most projects consist of more than one blueprint, documents, and drawings and without having them all in one system to view and edit, it gets hard to manage. Having an Enterprise Content Management (ECM) system for CAD that will hold all of your blueprints in one safe place will help to give the engineers a quick and easy way to see everything in one place. OnBase is one of the industry leading ECM for CAD systems in the market today that integrates with your ERP and CAD systems for one powerful solution. Having a Blueprint ECM platform to house all of your digitized blueprint drawings will make it a lot easier to search and retrieve a map when you need it.

plan roomThere are a few ways you can digitize your blueprints and drawings. You can purchase a wide format scanner and scan them all yourself. You can scan them right into your ECM and the system will index and label them for you to be able to easily retrieve or edit them as needed. Another option is to outsource your maps to a solutions provider like AMS Imaging and we will pick your maps and scan them for you in our highly secure scanning facility. We have scanned millions of maps for large ivy league universities, government buildings, and companies of all sizes. We can usually scan and convert them for cheaper than it would cost if you did it in-house yourselves. It's one of our specialities , Blueprint scanning services can be a great option for someone who has a ton of maps they need digitized. If you have 40,000 maps that all need to be converted to digital eventually, don't get overwhelmed. You can always start with a small batch and over time convert more and more of your maps until they are all complete. It does not have to be one full conversion expense all at once, most people do it in stages.

If you want to talk to us about your blueprints and drawings we would love to chat and help figure out what would be the best way for you to get them digitized.  Let's Talk!

Tags: document scanning, ECM, Construction, Blueprints, CAD

Construction Document Management Software for Viewpoint V6

Posted by Dan Termale on Fri, May 17, 2013 @ 02:09 PM

Construction ECMEvery industry and department has different areas and challenges that they face when it comes to their business processes and document control. In the Construction industry their business processes are very paper intensive when it comes to reports, blueprints, drawings, and customer related files. Viewpoint V6 is the number one ERP system used in the construction industry. This is a powerful system that helps to keep all of their business data and reports organized and trackable. 

Viewpoint V6, though a very powerful ERP system, is not a Document Management system, and lacks the ability to store and retrieve documents and link company files to critical business processes. 

In order to get the full potential out of your ERP system you need to couple it with a content management strategy like OnBase. OnBase is a Hyland Software Enterprise Content Management solution that specializes in the Construction industry and directly integrates with Viewpoint V6. Here are some benefits to having an ECM solution to integrate with your ERP system. 

  • Quickly link documents and images to V6 or other ERP data records. 
  • Easily locate documents using simple Google-like text search. 
  • Reduce postage and paper handling. 
  • Increase sustainability by eliminating paper files and documents. 
  • Increase team productivity – categorize related documents by jobs, phases, project manager, etc. 

With OnBase, construction companies can:

  • Scale their solution across PC's, Phones and iPad's while managing information in a central repository
  • Manage Auto-CAD, Revit, and other CAD or Building Information Modeling (BIM) Documents and Information
  • Promote faster inter-departmental processing, allowing staff to make better, more informed decisions

In the construction industry you don't have the time or resources to spend on expensive integration projects. With OnBase, you can use pre-configured integrations that will work seamlessly with Viewpoint V6 or any other ERP system that you are running on. Time is money and the more time you save on integration and the time you save from automating your manual business processes means a higher ROI and bigger cost savings. 

ECM for CADIf you rely on CAD drawings for all of your engineering blueprints and plans then that too can be integrated with OnBase. ECM for CAD is another great way to boost productivity and streamline your engineering processes. When you are looking to improve a current system or introduce a new one people look for ease of use and powerful results. Whether if it will be your project document manager working with the new ECM system or if its one of your field workers who is running images through their mobile smart phone or tablet, OnBase was designed with the end user in mind. Not many systems out there can compete with the user friendliness that OnBase offers while remaining the industry leading document management system on the market. 

Let us know if you have any questions! - Ask Us 

Tags: Document Management, OnBase, ECM, Mobile Solutions, Construction, Blueprints, CAD

Enterprise Content Management (ECM) for CAD

Posted by Dan Termale on Mon, May 13, 2013 @ 02:08 PM

CAD BlueprintMany organizations use CAD systems for designing and engineering plans and/or blueprints for everything from products and buildings to airplanes. A CAD system is a combination of hardware and software that enables engineers and architects to design anything and everything. In their CAD systems the engineers are able to view a design from any angle with the click of a mouse and can zoom in or out for close ups and long distance views. This type of system is very vital to many different types of organizations and industries. One industry that heavily depends on their CAD systems is the Construction industry. When engineers are designing, building and constructing a building of any type its crucial that they plan out the blueprint drawing first in a CAD like system.

One of the biggest challenges that many engineers face is being able to see the complete when working on a design or modification project. The design documentation process includes more than just CAD drawings so there are a number of factors and separate documents that play a part. In a typical design process you will have contract specifications, change requests and purchasing documents that are all included in the process. The challenge then become apparent when all of these supporting documents are stored separately, whether is be in different programs, or in physically different locations. This makes it hard for engineers to see the complete picture and hinders the possible efficiency level that the whole process could have if everything is stored in one easy to use location. 

Business ProcessThe beauty of Enterprise Content Management (ECM) for CAD systems is that it connects all of your related business content with design drawings which often include complex, compound CAD files. Having an ECM system like OnBase will empower your engineers to be able to retrieve, modify, and archive drawings into OnBase without ever leaving their familiar CAD environment. Now your project managers, cost accountants, and customers will be able to , with granted rights, mark up drawings and view related documents directly from OnBase. This will supercharge your engineering processes and will help them to see the full picture with all of the related information that they need , all in one familiar place. OnBase helps to create a better design process for everyone involved and this will increase the productivity and efficiency levels that you were not able to attain with your manual design processes. 

For questions or comments on ECM for CAD, or if you have any specific questions on your specific CAD programs then Contact US, we'd love to help!

Tags: Document Management, OnBase, ECM, Smart Process Applications, Construction, Blueprints, CAD

Large Format Blueprint Scanning Services - Go Paperless

Posted by Dan Termale on Mon, Feb 25, 2013 @ 02:30 PM

AMS Imaging Provides Expert Blueprint Scanning and Large Format Document Conversion services for documents of nearly any size.

blueprintsOur team has over 20 years of experience and expertise converting your oversized blueprints and plans to Digital Images while preserving the highest levels of quality. Our High-Speed, Blueprint Scanners can accommodate nearly any Architectural or Blueprint project. We can even make a blueprint or sepia into a black line! Images can be outputted to a PDF or TIFF, if needed, allowing engineers the ablitity to import into your CAD system to make changes through the overlay process.

When you outsource your large format blueprint scanning project to AMS Imaging, you can have peace of mind that you will receive the highest quality images for all of your documents. We guarantee it. Our detailed Quality Control Process ensures that images are delivered at Maximum Readability, and our Professional Staff will work with you to ensure that you're completely satisfied with your project.

In addition, clients will often use our blueprint scanning services to capture other oversized or otherwise unmanageable documents, including:

Blueprints
  • Map Scanning
  • Newspaper Scanning
  • Scanning of Large Photo's and/or Posters

Stop facing these issues:

  • Why take up valuable floor space?
  • Why re-draw the entire plan when you can import into CAD to create an overlay?
  • Need to get your hands on a blueprint quickly?
  • Are blueprints disintegrating in front of your eyes?
  • Are your sepias losing data?
  • Are blueprints and plans disappearing? 

Give Us a Call for more information! - 1-800-966-5738

Tags: document scanning, Paperless Office, Document Imaging, Blueprints