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Konica Minolta ECM Blog

Revolutionize Your CAD System With ECM

Posted by Brianna Smith on Thu, Jul 16, 2015 @ 02:06 PM

mechanical-engineering-scholarships-1CAD systems are generally used by manufacturing and construction businesses for designing and engineering purposes. They help with many things, from product design, to blueprints for constructing airplanes or bridges. Its a unique system in that it is a combination of hardware and software that allows engineers and architects to design anything that they can think of.

However, like alot systems out there, many businesses using it arent pushing it to its fullest potential. They dont realize that, with an ECM solution, they can improve their existing CAD system.

How can this be done? Its easy. An ECM solution would hone in on the biggest contributors to productivity, and increase their efficiency. Take communication for instance. Communication is one of the biggest contributors to productivity. An ECM solution would work to ensure that business processes are flowing and working together to keep an open communication with users.

business-process-automationAnother challenge that CAD users often face, that an ECM solution would solve, is disorganization. An ECM solution would make it so that all project information will be kept in one secure, centrally located place. Having a central location for the engineers to be able to go see the overall big picture of their projects is key. Simply put, having an ECM platform working with a CAD system to house all files, documents, pictures, and other project information will make it a lot easier to search and retrieve a drawing or file when its needed.

Here are just a few ways that ECM can help boost the success and efficiency of an existing CAD system:

      • Extend ECM capabilities to CAD files, including capture, search, workflow, folders and revisions.

      • Enable centralized storage, granular security and consistent retention for all documents within an organization, including CAD files.

      • Minimize training and increase software adoption by keeping CAD users in the CAD application.

      • Reduce need for additional CAD software licenses, by providing a CAD Viewer for non-CAD users.

      • Provide remote, distributed access to CAD drawings via the Web, promoting multi-site collaboration.

Are you in need of an ECM solution to help drive efficiency in your business? Contact us! Wed be happy to answer your questions.

Tags: Document Management, Paperless Office, BPM, ECM, Workflow, Construction, CAD, enterprise content management,

ECM Benefits for the Construction Industry & Job Site

Posted by Dan Termale on Tue, Dec 16, 2014 @ 10:25 AM

construction_(1)It's no secret that most businesses face their share of challenges. Often times, they seek to overcome these challenges by utilizing technology, infrastructure, or even by having specialized workers. One such challenge that a business can face is being too saturated with paper that prevents a more streamlined process. Take the construction industry for instance. This is an industry that is notorious for needing a streamlined process because it's so burdened with documentation and project planning. This can be solved simply with a document management system like OnBase – the #1 Enterprise Content Management (ECM) solution in the industry.

Initial benefits from an ECM solution:

  • Staff will be able to work more efficiently

  • Customers will receive better service

  • Save space and time which translates into saving money

  • Documents and information will be safeguarded from any natural elements or disasters, and will be kept secure.

  • Scale their solution across PC's, Phones and iPad's while managing information in a central repository.

  • Manage Auto-CAD, Revit, and other CAD or Building Information Modeling (BIM) Documents and Information.

  • Promote faster inter-departmental processing, allowing staff to make better, more informed decisions.

Mobile-ECMOnBase would benefit any construction company facing hurdles like not having all of their project information in one secure, centrally located place or simply having too much paper documentation to keep track of. OnBase would allow construction companies to store their project information and other documentation in one centralized place, online – effectively eliminating the need for paper documentation, leading to a more streamlined process of doing business. Even better, the now paperless system would be able to be accessed anywhere, by anyone who needs to from their mobile device, PC, or laptop.

For example, if a company's project manager or other personnel is on site and needs to pull up a blueprint drawing to check on something, they can pull it up in a matter of seconds on their tablet or smartphone.

We know that communication is one of the most important aspects in any business process. We understand that the faster businesses are able to access the information they need to make their business decision, the more efficient and dependable they become. If you would like more info on how to streamline your business process and learn how to gain faster access to your information - then Contact Us - we would love to help.

Tags: OnBase, ECM, Mobile Solutions, Construction, enterprise content management,

Use Your CAD System To Its Fullest Potential With ECM

Posted by Dan Termale on Tue, Mar 11, 2014 @ 01:51 PM

CAD SystemMany different organizations utilize their CAD systems for designing and engineering plans for all types of areas from product design to designing bridges and airplanes. It is quite the technology and it is particularly common in the manufacturing and construction industries. If you are not familiar with the CAD system, it is a combination of hardware and software that enables engineers and architects to design basically anything that they can think of. One of the features that CAD offers is being able to view your design from any angle and being able to zoom in or out to view from close up or long distances. This software is crucial to many organizations and industries but the reality is that many are not using it to its fullest potential.  

business communicationCommunication is one of the biggest contributors to productivity. When your business processes are flowing and working together keeping open communication with your users then you will see how efficient your processes can become. A challenge for many CAD users has been having all of their project information in one secure centrally located place. Having a central location for the engineers to be able to go see the overall big picture of their projects is important. When all of your documents , drawings, and plans are spread between different applications and formats this becomes impossible to do. Having an Enterprise Content Management (ECM) system for CAD that will hold all of your CAD files and drawings in one safe place will help to give the engineers a quick and easy way to see everything in one place. OnBase is one of the industry leading ECM for CAD systems in the market today that integrates with your ERP and CAD systems for one powerful solution. Having an ECM platform in conjunction with your CAD system to house all of your CAD and relating information will make it a lot easier to search and retrieve a drawing or file when you need it. 

These are some Key Features:

From the CAD application:

  • Open, maintaining persistent checkout (lock) of multiple CAD files for edit, without the risk of overwriting work.
  • Save, automatically detect any xrefs (child documents) that are statically linked to the imported CAD drawing, maintaining compound document relationships.
  • Extract metadata from CAD drawing block attributes for automatic keyword indexing.

From OnBase:

  • View, Markup and Print CAD files stored in OnBase via a browser or desktop client, without CAD software.
  • CAD Viewer supports 300+ file formats including multiple CAD (2D & 3D), MS Office and PDF documents. 

The benefits OnBase brings to your process:

  • onbase ecmExtend OnBase capabilities to CAD files, including capture, search, workflow, folders and revisions. 
  • Enable centralized storage, granular security and consistent retention for all documents within an organization, including CAD files.
  • Minimize training and increase software adoption by keeping CAD users in the CAD application.
  • Reduce need for additional CAD software licenses, by providing a CAD Viewer for non-CAD users.
  • Provide remote, distributed access to CAD drawings via the Web, promoting multi-site collaboration.

 If you have any questions please feel free to input them into the comments section below! If you would like to chat with us about a project or to get more infomation then just Contact Us! 

Tags: Document Management, Paperless Office, Kofax, BPM, OnBase, ECM, Workflow, Smart Process Applications, Construction, Document Imaging, The Cloud, CAD

The Construction Industry Has It's Own Unique Business Challenges

Posted by Dan Termale on Mon, Feb 03, 2014 @ 01:48 PM

Project ManagersEvery business has it’s certain challenges and requirements that they seek to overcome with various forms of technology , infrastructure , and specialized workers. Certain industries are more paper heavy and process oriented than others. When you look at the Construction Industry you see a huge need for streamlining processes and tying them together when it comes to documentation and project planning. Any construction project these days involves heavy documentation and processes that need to be logged and accounted for. For example the guidelines for Health and Safety and other legal requirements have increased greatly over the past few years which only makes these processes and compliance issues more complex.  

Project managers are facing issues with having all of their project information in one secure centrally located place. When you are dealing with paper forms, purchase orders, project documents and other types of information the challenge becomes how and where to store it all. Once you do store it, you want to be able to access the information when and where you need to. With your paper and manual processes that’s not always possible, but with a content management solution and strategy this can all be once smooth and very flexible process.  

Construction SolutionsThe #1 Enterprise Content Management (ECM) solution in the industry, OnBase, makes it easy for you to control your documents, whether they are Word/Excel Doc, PDF, CAD drawings, or any other type of file that they may be in. Both incoming and outgoing communication types relating to your construction or work project can be filed in one central repository for those who need access to them. If you have a project manager on site and he needs to pull up the blueprint drawing to check on something he can pull it up within seconds on his tablet or smartphone. This revolutionizes the way your worksites operate and boosts the efficiency levels to new heights. Communication is one of the most important aspects in any business process and the faster you are able to access the information you need to make your business decision the more efficient you become. 

Initial benefits you will realize with an ECM solution:

  • Your staff will be able to work more efficiently
  • Your customers will receive better service
  • You will save space and time which translates into saving money
  • Your documents and information will be safeguarded from any natural elements or disasters, and will be kept secure.
  • Scale their solution across PC's, Phones and iPad's while managing information in a central repository.
  • Manage Auto-CAD, Revit, and other CAD or Building Information Modeling (BIM) Documents and Information.
  • Promote faster inter-departmental processing, allowing staff to make better, more informed decisions. 

Contact Us for more information!

Tags: Document Management, Paperless Office, Kofax, Kofax Capture, BPM, OnBase, ECM, OnBase workflow, Mobile Solutions, Workflow, Smart Process Apps, Construction, CAD

ECM for the Construction Industry - Using the Right Tools

Posted by Dan Termale on Fri, Oct 04, 2013 @ 02:03 PM

Construction ECMCertain industries are more paper and process oriented than others. The construction industry is a vast industry filled with all different types of occupations and certain areas of focus. Any construction project these days involves heavy documentation and processes that need to be logged and accounted for. Just over the recent years the guidelines for Health and Safety and other legal constraints have increased which complicates these processes more and increases the need for corporate compliance in every area.

The #1 Enterprise Content Management (ECM) solution in the industry, OnBase, makes it easy for you to control your documents, whether they are Word/Excel Doc, PDF, CAD drawings, or any other type of file that they may be in. Both incoming and outgoing communication types relating to your construction or work project can be filed in one central repository for those who need access to them. If you have a project manager on site and he needs to pull up the blueprint drawing to check on something he can pull it up within seconds on his tablet or smartphone. This revolutionizes the way your worksites operate and boosts the efficiency levels to new heights. Communication is one of the most important aspects in any business process and the faster you are able to access the information you need to make your business decision the more efficient you become.

Construction ecmDocuments relating to all aspects of your projects whether it be financial, structural engineering, architects, surveyors, legal, or any other area will be filed in your OnBase ECM system that stays accessible and secure 24/7. The challenge most project managers face when they are in the midst of a project is the ability to see the big picture. A snap shot of everything going on related to that project that they can track and account for. Within OnBase you can pull up every type of documentation, business decisions made or in process, or other related documents that pertain to your project. No more going through messy, unorganized paper files that are spread out between different job sites.

These are some initial benefits you will realize with an ECM solution:
• Your staff will be able to work more efficiently
• Your customers will receive better service
• You will save space and time which translates into saving money
• Your documents and information will be safeguarded from any natural elements or disasters, and will be kept secure.
• Scale their solution across PC's, Phones and iPad's while managing information in a central repository.
• Manage Auto-CAD, Revit, and other CAD or Building Information Modeling (BIM) Documents and Information.
• Promote faster inter-departmental processing, allowing staff to make better, more informed decisions.

Those are just a few areas that a construction ecm solution like OnBase can help you to improve on. These ECM platforms are designed to overhaul your entire organization and handle even the most complex processes and business functions. The ROI on an ECM system usually pays for itself within the first 12-18 months and you will feel the effects of running more efficiently immediately.

Contact us at AMS Imaging to speak with one of our construction industry experts on how you can start or continue the process of going paperless and transforming your business!

Tags: Document Management, Paperless Office, AMS Imaging, OnBase, ECM, Mobile Solutions, Construction, Blueprints, CAD

Do You Use CAD Software in Your Business Processes?

Posted by Dan Termale on Thu, Aug 08, 2013 @ 02:43 PM

CAD Drawing

There are all kinds of organizations that use CAD systems for designing and engineering plans or blueprints for their products and building projects. A CAD system is a combination of hardware and software that enables engineers and architects to design anything and everything. Within their CAD systems the engineers are able to view a design from any angle with the click of a mouse and can zoom in or out for close ups and long distance views. For many organizations their CAD system is a core business system from which their business processes revolve around.

Using CAD for your design documentation includes more than just producing drawings, but it also includes contract specifications, change requests and purchasing documents are also required to complete your engineering projects. The challenge is that most of these supporting documents are stored separately either in different physical places or in different programs, so it's hard to get that complete picture. With an Enterprise Content Management (ECM) solution like OnBase you can connect your related business content with your design drawings. Even your complex, compound CAD files can be stored all in one place for you to be able to access easily, getting that full picture of your project that you have been wanting.

OnBaseWith OnBase you can empower your engineers to retrieve, modify, and archive drawings without ever leaving their familiar CAD environment. This integration is huge and cuts down costs of training and the worry of having to learn a new system. Your process doesn't have to drastically change and you can assure your staff of that. Instead your processes will just become way more efficient and complete. Enable your project managers, cost accountants, and customers to mark up drawings and view related documents all in one easy to use place!

Improve your design processes with OnBase and find out why organizations all over the world have adopted ECM with their CAD systems!

Tags: OnBase, ECM, Construction, CAD

Engineering Drawings, Blueprints, Building Plans - Convert with ECM

Posted by Dan Termale on Wed, Jun 19, 2013 @ 01:41 PM

blueprint drawingsEvery building, house, and recreational area starts out as a blueprint engineering drawing. It's in these building and spec plans that every area of the structure is planned out and designed. Large buildings, University Campuses, Hospitals, etc all have their blueprint drawings and building plans that they have to store. Facilities Managers and engineers need to re-visit these plans when planning new projects, additions, and many other maintenance needs that require them to check the blueprints and plans. This is not always an easy process since you could have thousands of blueprints being stored and in order to find the one you are looking for you have to manually locate it if possible.

Many organizations use CAD systems for designing and engineering their building plans and products. A CAD system is a combination of hardware and software that enables engineers and architects to view a design from any angle with the click of a mouse and can zoom in or out for close up and long distance views. This is a very common platform that's used across every industry for their engineering needs. A challenge many engineers face is being able to see the complete "picture" when working on a design or modification project. Most projects consist of more than one blueprint, documents, and drawings and without having them all in one system to view and edit, it gets hard to manage. Having an Enterprise Content Management (ECM) system for CAD that will hold all of your blueprints in one safe place will help to give the engineers a quick and easy way to see everything in one place. OnBase is one of the industry leading ECM for CAD systems in the market today that integrates with your ERP and CAD systems for one powerful solution. Having a Blueprint ECM platform to house all of your digitized blueprint drawings will make it a lot easier to search and retrieve a map when you need it.

plan roomThere are a few ways you can digitize your blueprints and drawings. You can purchase a wide format scanner and scan them all yourself. You can scan them right into your ECM and the system will index and label them for you to be able to easily retrieve or edit them as needed. Another option is to outsource your maps to a solutions provider like AMS Imaging and we will pick your maps and scan them for you in our highly secure scanning facility. We have scanned millions of maps for large ivy league universities, government buildings, and companies of all sizes. We can usually scan and convert them for cheaper than it would cost if you did it in-house yourselves. It's one of our specialities , Blueprint scanning services can be a great option for someone who has a ton of maps they need digitized. If you have 40,000 maps that all need to be converted to digital eventually, don't get overwhelmed. You can always start with a small batch and over time convert more and more of your maps until they are all complete. It does not have to be one full conversion expense all at once, most people do it in stages.

If you want to talk to us about your blueprints and drawings we would love to chat and help figure out what would be the best way for you to get them digitized.  Let's Talk!

Tags: document scanning, ECM, Construction, Blueprints, CAD

Construction ECM - Don't Work Harder Work Smarter

Posted by Dan Termale on Thu, Jun 06, 2013 @ 02:43 PM

Construction ecmIf you know someone who works in the construction industry or perhaps you work in this industry, then you know it consists of a lot of hard work. A lot of manual labor in all different types of harsh natural elements are apart of the everyday job in construction. Even if your not the one framing a house in 10 degree weather or the one laying asphalt down in 98 degree weather but you work in the administrational area of the industry we know you work very hard too. Everyday on the job consists of new challenges and tasks that in one way or another generates a number of different business documents like expense reports or invoices and larger documents like blueprints and building plans . The question becomes do you want to work harder or do you want to work smarter?

Construction Enterprise Content Management (ECM) solutions like OnBase have transformed the way many construction businesses manage their projects, job sites, and workers. Once they started having the ability to control all of the incoming and outgoing documents, information, and communication they realized the saying "Work Smarter Not Harder" had more weight to it then they had realized! Many of the business processes like Accounts Payabe, Human Resources, or Engineering are very paper intensive that involve a lot of people and many documents that end up being scattered into a variety of different folders, filing cabinets, and disconnected systems. Having your business critical information spread out like that is not a recipe for success or efficiency.

work smarter not harderThe ECM solution, OnBase, is being deployed by organizations all over the world from every industry to serve as a system of control for all their projects and processes. In the construction world, your whole business revolves around "projects" and having the ability to control and have checklist management tools to manage them is crucial. Here are some areas that OnBase helps construction companies:

▪ Scale their solution across PC's, Phones and iPad's while managing information in a central repository
▪ Manage Auto-CAD, Revit, and other CAD or Building Information Modeling (BIM) Documents and Information
▪ Promote faster inter-departmental processing, allowing staff to make better, more informed decisions

Those are just a few areas that a construction ecm solution can help you to improve on. These ECM platforms are designed to overhaul your entire organization and handle even the most complex processes and business functions. The ROI on an ECM system usually pays for itself within the first 12-18 months and you will feel the effects of running more efficiently immediately.

Tags: Document Management, OnBase, ECM, accounts payable, Construction, Human Resources, CAD

Construction Document Management Software for Viewpoint V6

Posted by Dan Termale on Fri, May 17, 2013 @ 02:09 PM

Construction ECMEvery industry and department has different areas and challenges that they face when it comes to their business processes and document control. In the Construction industry their business processes are very paper intensive when it comes to reports, blueprints, drawings, and customer related files. Viewpoint V6 is the number one ERP system used in the construction industry. This is a powerful system that helps to keep all of their business data and reports organized and trackable. 

Viewpoint V6, though a very powerful ERP system, is not a Document Management system, and lacks the ability to store and retrieve documents and link company files to critical business processes. 

In order to get the full potential out of your ERP system you need to couple it with a content management strategy like OnBase. OnBase is a Hyland Software Enterprise Content Management solution that specializes in the Construction industry and directly integrates with Viewpoint V6. Here are some benefits to having an ECM solution to integrate with your ERP system. 

  • Quickly link documents and images to V6 or other ERP data records. 
  • Easily locate documents using simple Google-like text search. 
  • Reduce postage and paper handling. 
  • Increase sustainability by eliminating paper files and documents. 
  • Increase team productivity – categorize related documents by jobs, phases, project manager, etc. 

With OnBase, construction companies can:

  • Scale their solution across PC's, Phones and iPad's while managing information in a central repository
  • Manage Auto-CAD, Revit, and other CAD or Building Information Modeling (BIM) Documents and Information
  • Promote faster inter-departmental processing, allowing staff to make better, more informed decisions

In the construction industry you don't have the time or resources to spend on expensive integration projects. With OnBase, you can use pre-configured integrations that will work seamlessly with Viewpoint V6 or any other ERP system that you are running on. Time is money and the more time you save on integration and the time you save from automating your manual business processes means a higher ROI and bigger cost savings. 

ECM for CADIf you rely on CAD drawings for all of your engineering blueprints and plans then that too can be integrated with OnBase. ECM for CAD is another great way to boost productivity and streamline your engineering processes. When you are looking to improve a current system or introduce a new one people look for ease of use and powerful results. Whether if it will be your project document manager working with the new ECM system or if its one of your field workers who is running images through their mobile smart phone or tablet, OnBase was designed with the end user in mind. Not many systems out there can compete with the user friendliness that OnBase offers while remaining the industry leading document management system on the market. 

Let us know if you have any questions! - Ask Us 

Tags: Document Management, OnBase, ECM, Mobile Solutions, Construction, Blueprints, CAD

Enterprise Content Management (ECM) for CAD

Posted by Dan Termale on Mon, May 13, 2013 @ 02:08 PM

CAD BlueprintMany organizations use CAD systems for designing and engineering plans and/or blueprints for everything from products and buildings to airplanes. A CAD system is a combination of hardware and software that enables engineers and architects to design anything and everything. In their CAD systems the engineers are able to view a design from any angle with the click of a mouse and can zoom in or out for close ups and long distance views. This type of system is very vital to many different types of organizations and industries. One industry that heavily depends on their CAD systems is the Construction industry. When engineers are designing, building and constructing a building of any type its crucial that they plan out the blueprint drawing first in a CAD like system.

One of the biggest challenges that many engineers face is being able to see the complete when working on a design or modification project. The design documentation process includes more than just CAD drawings so there are a number of factors and separate documents that play a part. In a typical design process you will have contract specifications, change requests and purchasing documents that are all included in the process. The challenge then become apparent when all of these supporting documents are stored separately, whether is be in different programs, or in physically different locations. This makes it hard for engineers to see the complete picture and hinders the possible efficiency level that the whole process could have if everything is stored in one easy to use location. 

Business ProcessThe beauty of Enterprise Content Management (ECM) for CAD systems is that it connects all of your related business content with design drawings which often include complex, compound CAD files. Having an ECM system like OnBase will empower your engineers to be able to retrieve, modify, and archive drawings into OnBase without ever leaving their familiar CAD environment. Now your project managers, cost accountants, and customers will be able to , with granted rights, mark up drawings and view related documents directly from OnBase. This will supercharge your engineering processes and will help them to see the full picture with all of the related information that they need , all in one familiar place. OnBase helps to create a better design process for everyone involved and this will increase the productivity and efficiency levels that you were not able to attain with your manual design processes. 

For questions or comments on ECM for CAD, or if you have any specific questions on your specific CAD programs then Contact US, we'd love to help!

Tags: Document Management, OnBase, ECM, Smart Process Applications, Construction, Blueprints, CAD