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4 Questions to Ask Your Document Scanning Service Provider

Posted by Dan Termale on Thu, May 19, 2016 @ 02:22 PM

dreamstime_l_48596455_3.jpgChanging the way we do things always starts with educating ourselves and changing our mindsets.

If you are trying to reduce paper consumption in your office, you should start by addressing the specific areas where most of the paper is being used. Once you identify where or what processes are the most paper heavy, you can plan alternatives.

For many businesses, the option of outsourcing document scanning to a service provider is the choice that makes the most sense. Although many businesses have not fully implemented a paperless and digital office strategy, research has shown that those that have invested in an Enterprise Content Management (ECM) plan and/or have digitized their paper files have enhanced their work space, increased productivity, lowered costs, and are more eco-friendly workplaces. The benefits far outweigh the initial investment of your digitization project. Most companies realize a full ROI within the first 18 months of implementation and from there it becomes a huge cost saver!

The next step is choosing the right service provider that will be able to securely handle your paper files and who will return to you high quality digital formats that are on time and on budget.

Here are 4 questions you should ask when seeking a scanning service provider:

1. What equipment will they use to scan your documents?

The type of scanners and the type of document capture software they use to capture information accurately is important so that it can be indexed and distributed correctly. Equipment should automatically handle image enhancement, data identification and other advanced processing. Make sure they have the right tools for the job.

2. What processes do they have in place to ensure high-quality scans?

When it comes to scanned documents, the importance of quality is high and involves many different factors. You want to ensure you are getting high-quality document images and all vital information is captured accurately.

Here are some questions to ask your potential service provider:

Will human quality control be performed?

Does the QA process involve random sampling or will each scanned document be checked?

Do they provide an accuracy guarantee?

How long is the window for quality issues to be raised and addressed?

3. What do they do with your documents after they have been digitized?

Your scanning service provider should be able to deliver your digitized files into the systems and programs that you need them in, whether they are being delivered into your Enterprise Content Management (ECM) system or into some other central storage location. And, they should be able to meet your requirements while maintaining tight data security.

4. Are they able to handle your ongoing scanning needs?

Whether your scanning project is focused on your back-filed documents or if it is going to be an ongoing process of scanning day-forward documents, make sure the provider has the resources to meet your needs. If your service provider can only handle your back-filed documents and not continue with your day-forward scanning needs, you may need to find another vendor. It is best to find one provider who can meet all the items on your must-have list and who has a proven track record of delivering quality service.

dreamstime_l_29647833_2.jpgThe bloodline of your business is your documents and data, so it’s important to do your due diligence when trusting someone to handle these projects. We have been providing high-quality and cost-effective document conversion services for over 40 years. We not only provide the services but also the software solutions so that you can choose in-house options as well. Options are always good to have. If you have any questions let us know! Contact us today; we are here to help.

 

Tags: Document Management, document scanning, Paperless Office, ECM, Document Imaging, go paperless, document capture

OnBase ECM Helps Curtail Educational Costs

Posted by Dan Termale on Wed, Oct 08, 2014 @ 01:18 PM


The lack of funding in the education sector isn
t new. It seems as if every week theres another school somewhere in the United States that is being forced to cut back on something whether it be on the resources available to the students or eliminating staff. The good news is, there is a solution out there to help ease the pain of any financial burden that a school might be facing.

Que, Onbase’s K-12 Education Solutions.

The OnBase K-12 Education Solution exists to help school districts and Education Service Centers overcome economic, compliance, and efficiency challenges by reducing costs and increasing the resources available for student services. With the money saved from implementing the OnBase solution, jobs can be saved, as can many resources and programs that children rely on.

Not only that, but with OnBase, you can digitally manage content (e.g., paper-based documents, digital documents, e-mails, faxes, reports, application files, electronic forms, Web content and multimedia files) and processes in a single, easy-to-use application that complements existing systems, such as Student Information Systems (SIS), Human Resources (HR) and Finance.

Other areas of the education system will benefit from the OnBase solution as well, such as the free and reduced meals program, purchasing and accounts payable, food services, public record requests, school uniforms, and facilities.

FREE AND REDUCED MEALS PROGRAM

As part of ensuring that children are ready to learn, most U.S. K-12 schools offer a "free breakfast and lunch" meals program to the eligible student population. Our K-12 Free and Reduced Meals Program solution allows schools to efficiently operate this program with minimal resources.

How it works:

  • Application Forms are generated for each student
  • The students family completes and returns the form to the school
  • The form is scanned into the system
  • The  information on the form is captured and stored in the database
  • The captured data is checked against the Free and Reduced Meals Program rules
  • The meals system is then updated with the new information on eligible students
  • Any exceptions are automatically routed to the right person for swift resolution

PURCHASING/ACCOUNTS PAYABLE


The OnBase K-12 Solution simplifies the process of procuring and paying for goods and services. Our solution integrates with most districts
accounting platforms and can be accessed using a web browser.

This solution manages the documents, data and processes required to manage budgets, gain purchasing approvals and pay bills quickly. In addition, schools can also benefit from increased early pay discounts and reduced late payment penalties; all within a framework that takes the pain out of auditing and compliance.

FOOD SERVICES

Create procurement and payment workflows; reducing the time your team spends on repetitive administrative tasks. Streamline these core processes and you'll not only avoid late payment penalties, you'll also gain full visibility into your entire operation meaning more accurate orders, less waste, and more time to focus on delivering tasty, cost-effective and nutritional meals.

PUBLIC RECORD REQUESTS

public recordsFederal and State laws now require all email to be secured, archived, and available for rapid discovery in the event of a public records request. Schools may also need to respond to requests for other paper and digital documents.

This OnBase solution simplifies the effort of managing e-mail communication, paper documents and digital content by delivering a single platform that manages all these types of information using a single system. Communications and content can be captured in real time and OnBase makes it simple to execute highly specific searches that enable schools to swiftly and accurately respond to records requests.

SCHOOL UNIFORMS

The automated school uniform solution generates and prints individual applications for each student. Filling out the application is made easier as any relevant information already stored about the student is pre-populated on the form.  Once the form is completed and returned, the application is scanned and the information completed by the students family is automatically stored in the database. This information is used to complete the process for the new school uniform.

FACILITIES


Our Facilities solution allows schools to efficiently manage building renovation projects by automating the documents, digital content and processes associated with managing contracts, contractor payments and quality assurance efforts.  

OnBase manages all the content you have whether its paper documents, digital documents, audio files, video clips or application files. Quicker access to content frequently means projects spend less time in administrative black holes. OnBase also ensures this content is protected in the archive so that it can be referenced by future project and maintenance teams.

We care about the success of the educational system, and believe that with our OnBase Solution, schools will find it easier to manage every aspect of their different workflows efficiently so that they can continue to put the well being of their students first. Click Here to ask us a question!

Tags: Document Management, document scanning, Paperless Office, OnBase, ECM, Workflow

Document Management For The People

Posted by Dan Termale on Tue, Sep 09, 2014 @ 09:06 AM

By: Laurence Hart 

There has been a lot of talk about automating the classification of documents and records. Most of the focus is on the accuracy of classification and eliminating errors. Less often, there is a discussion about removing the burden from employees.

Document Management

Let’s take that concept a step further. When you look at the average request for proposal (RFP) for document and content systems, most of the requirements are focused on organizational needs. That makes sense as people simply need to save, find, update and share documents in the course of their work. Organizations also need to worry about degrees of classification, security, retention, disposition, architecture and integration with other systems.

"There needs to be a balance between the needs of the people and the organization."

It all comes down to balance. As the organization has many more requirements than the people using the system, those requirements take priority. That is the wrong approach. There needs to be a balance between the needs of the people and the organization.

people are keyPeople are the key

What we forget when acquiring document and content management systems is that it is people that define the success of the system. They decide to put documents into the new repository and not work around it using email or a cloud-based file sharing system. Employee adoption is the key of success.

This does not mean that the organization’s needs should be ignored. It means that those requirements should not be met at the expense of usability. An enterprise content management (ECM) system may have the best retention system on the planet. If there are no documents in the system to retain, how does it serve the organization?

That is why we need to start with what people do every day. How do they do their job? How do they work with content? How can technology make their job more efficient while supporting the needs of the organization?

Let’s look at a newsletter editor. Content submissions are coming in from multiple sources, typically in email. Submissions will be in Word documents or embedded directly in the email. While there had been a push to store submissions in a central repository, it required people to navigate through a complex interface to submit content. The author would still send an email elaborating on the article to the editor.

It is a lot of work.

cloud infrastructureNow imagine if those same authors saved the article, and supporting images, in a location on their computer. That location is a logical representation of a content repository. The technology doesn’t matter as long as the author can simply hit "Save" to save the file. They can browse to the location without having to navigate through a web application and start a discussion thread with the editor. If the author wanted, they could send an alert to the editor, but why bother? The editor knows exactly where to look and receives daily alerts for submitted articles.

This is how that process would ideally work. Authors could just simply save their article with no additional steps.

Now the question is: How can this be achieved while still meeting the organization’s goals around security, classification and retention? This use case, along with others, serves as a framework to start identifying the proper components.

Some will argue that the ideal scenario may have to be compromised in order to find an ECM that can meet the "mandatory" organizational requirements. While a valid point, ask yourself this: If nobody puts content into the system, how well are those requirements being met? We also beg to differ with that point - we have helped hundreds of companies of all types and sizes find the perfect ECM solution fit to meet all of their needs. It starts with a simple conversation , if your ready to find your ECM fit then Contact Us and let us help!

Tags: document scanning, Paperless Office, ECM, Workflow, Document Imaging

3 Top Strategies for Transferring Content to The Cloud

Posted by Dan Termale on Wed, Jun 25, 2014 @ 04:01 PM

With the amount of information that our businesses have and are continuing to produce many are looking towards Cloud storage options as a cost effective and highly secure way to house their data. Cloud storage can be cost effective and come with easier deployments while keeping overhead costs lower.

Here are 3 great strategies for migrating your dynamic content and information to your Cloud solution.

Cloud Solutions1. One thing you can do is enable your users to move documents and information to the cloud on an as needed basis. This works very well and the users are able to transfer the documents to the new cloud repository when they need to. It does not have to a big one-time transfer over to the cloud, it can be gradual and in a way that is convenient for the users. In some cases you will have to do large conversions and in others you can just transfer the information on an as needed basis.

2. Establish a plan of action, organize how you want to transition your current documents and information to your new cloud storage. A common way is to sort by date range and transfer them accordingly, a month, year, or few years at a time. Some people just start with day forward documents and then develop a plan to get all the back files into the system over a certain amount of time. Some businesses have 10 filing cabinets to transition and some have 10,000 so depending on the volume you have this may be a job you can handle in-house or it may be something that you outsource to a certified vendor

cloud solutions3. Another transition strategy is having to migrate all of your repositories at once before you go fully live with your new Cloud solution. Depending on the amount of information you have this may involve large amounts of data so determining the best way to make the transition will take some planning. You can set this transfer up a few different ways, you can set up a drag and drop move to run over the weekend when the office is not open or after hours at night. Depending on the amount of data you are transferring it may take a few days. Setting up an FTP move is another option, this would allow you to move the files to an FTP site and then over to the cloud repository or application. If you are having a vendor help you with the transition then they may have their own mass migration plan.

cloud solutionsStart transitioning your files to the cloud as soon as you can as it can take a good amount to time to complete. You want to make sure that all of your business critical information that you need to run your daily operations gets converted first. As mentioned before there are different ways to move your content to the cloud and it all depends on your unique business case.

If you are looking for a vendor that can help you with your move to the cloud then contact our ECM team at Konica Minolta, we specialize in our Conversion Services and we would be glad to talk you through the process and see how we can help.

Tags: Document Management, document scanning, Paperless Office, ECM, The Cloud

Making the Transition Towards A Paperless Office

Posted by Dan Termale on Wed, Apr 02, 2014 @ 03:56 PM

Going PaperlessThis transition has been looming over businesses for quite some time now. We all know it has to happen at some point, but some businesses are holding on to their paper for as long as they can! There has been some really great research reports and studies that have come out to speak to this topic on moving from paper to digital and paperless ways of running businesses. One of those reports that came recently by AIIM showed that overall there has been a slight decrease in paper and photocopying , especially in larger organizations. This is a pretty general statistic but it does not mean that paper consumption and photocopying is going to completely move to digital means and it may never completely change over. When you hear Go Paperless it does not mean that your not allowed to have 1 piece of paper of any kind in any of your business processes. It means that there are certain areas and processes that are relying way too heavily on paper and those are the areas in which you need to Go Paperless by decreasing the paper consumption and move to digital workflows wherever possible. 

Paperless OfficeChanging the way we do things always starts with educating ourselves and changing our mindsets. If you are trying to reduce the paper consumption in your office then you should start by addressing specific areas where most of the paper is being used. Once you can identify where or what process are the most paper heavy then you can start to plan how to offer new alternatives. Sometimes it's as easy as putting a sign up asking employees to be conscious of the amount of paper they are using or printing. Many times people just print things just because, not really even needing to. 

Although many businesses have not fully implemented a paperless and digital office strategy, research has shown that those businesses that have invested in an Electronic Content Management (ECM) plan have enhanced their work space, increased productivity, lowered costs, and have been more eco-friendly workplaces. The benefits far outweigh the initial investment of an ECM solution. Most companies realize a full ROI within the first 18 months of implementation and from there it becomes a huge cost saver! 

Let AMS Imaging help you on your journey to learning and exploring options that will make your company better and employees happier while working more efficiently. We have a number of case studies, blog articles, and highly knowledgeable staff members that would love to answer any questions you may have. Don't wait another day or year to start exploring!

Tags: Document Management, document scanning, Paperless Office, Kofax, OnBase, ECM, Workflow

3 Bad Excuses for Sticking With Your Paper Documents

Posted by Dan Termale on Thu, Mar 20, 2014 @ 11:42 AM

paper excusesI’ve been writing about scanning topics a lot lately because it has been such a hot topic and conversation that we have been having with so many different businesses lately. It seems to be on everyone’s mind and many of them are just starting to make plans and room in the budget for scanning projects to start the process of converting their paper to digital. People tend to feel overwhelmed at that thought because they know how much paper their business has and feel like it’s too big of a project. If you feel that way, you are not alone! It can be a very daunting project to think about, but it is a gradual process that can be very painless and efficient if done correctly.  

At AMS Imaging we have been scanning documents for over 20 years and we have helped businesses of all types and sizes convert their large amounts of documents to digital. Along the way we have heard some very bad excuses as to why some businesses have chosen not to scan and stick with their paper processes and manual paper forms. Here are a few of them:

Only accepting paper documents with wet signatures 

Signing Mortgage DocumentsTimes have changed and now you can make mostly every kind of transaction you can think of without having to use or sign a piece of paper. You can buy a home, file your taxes, apply for social security, make purchases at stores, and the list goes on. So why are some businesses stuck on this excuse that they need a wet signature, instead of a digital one? In the US they have passed two laws that govern the legality of digital signatures and electronic documents to help keep businesses and consumers safe called UETA and E-SIGN. These laws were passed in late 1999 and since then using electronic documents and a simple typed signature has been accepted as standard procedure for most consumer transactions. This may have been a valid excuse 20 years ago but now with modern technologies and strict laws in place we can rest assured this is the way of all future transactions.  

Using electronic forms is too expensive

E-formsThis is one of the most common reasons that keeps many businesses away from scanning and converting their paper and reasonably so, right? Not everyone has the budget to spend on a scanning project, but they do have the budget to buy paper, ink, copy machines, and the time spent on their manual processes. The reason why this comes up so often is because for most businesses the hard costs of buying, printing and handling paper are considered normal and routine , therefore often disregarded as a large expense. At the same time their paper and its related processes are draining budgets and really hurting productivity in many areas of their business without them realizing it, for the sole reason that it’s what they're used to. There are different types of scanning options and document management systems for everyone, they come in all price points, you just need to find the right one for your business. The ROI on a scanning project and/or document management system will help you realize massive savings that comes from not using paper and wasting valuable time everyday on it’s related processes. 

If it ain’t broke why fix it?

Document scanningI know CHANGE can be a very touchy topic for many people, not just when it comes to business terms. We get comfortable with something and we just want it to stay that way forever because it’s what we are used to and that’s just the way we like it! Change is most times a good thing and after the initial shock we often like the new form of doing things a lot better. What kind of phone do you have? I bet you have some type of smartphone whether it be an iPhone or Android. I would bet that you don’t still have that Nokia or Motorola phone that you used as your first cell phone 10 years ago. When you made the switch to your smartphone it probably took you a little while to get used to it, but once you did it’s hard to imagine living without it now, am I right? This analogy can be used for the way our businesses run with our out-dated paper and manual processes. One of the main reasons businesses don’t make the change is because it seems to be working fine so why change? In a world that is changing so rapidly it’s important for us to embrace change and new technologies that will make our business better. Being left behind is a recipe for headaches and failure that we don’t want to see happen to anyone.  

We are here to help! If you want more information on the different types of scanning options and/or document management systems then Contact Us! We would love to have a conversation and help guide you on what would be the best fit for your business!

Thanks for reading, I hope you found this post to be helpful. For more related articles vist our Blog!

Tags: Document Management, document scanning, Paperless Office, ECM, Workflow, Document Imaging, The Cloud

Let’s Simplify What Enterprise Content Management (ECM) Is

Posted by Dan Termale on Fri, Mar 07, 2014 @ 11:24 AM

Simple ECMWhen you read or hear the terms Enterprise Content Management (ECM) or Document Management what do you think of? Do you understand what it is for the most part or does it confuse you? I hope to help clarify what exactly ECM is and how it works in this post. As defined by AIIM International, Enterprise Content Management is the technologies, tools, and methods used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. To further simply - it basically means that ECM encompasses the technology that helps you convert your paper documents and business content to digital forms and store them so that they will be easily retrievable by those who need it to start or complete any business process. The converting aspect of ECM is known as Document Capture , it is when you capture (scan) either paper documents or other forms into a secure digital copies to be stored and used in your business processes.  

That is an overall big picture of what ECM is. Document Management and ECM are essentially the same thing just two ways of saying it. ECM tends to point towards a larger scale solution but that is not always the case.  While there are different ECM technologies and solutions , it’s more important to understand that ECM is an ongoing evolving strategy for maximizing how your content is being used. It is not a overnight process than you can just put into place and expect it to work magically! It takes time to properly choose the right ECM solution that will fit your needs and then in order for it to be a successful implementation you have to have the right strategy to put it into place. The key to a successful compliance strategy is integrating the idea of compliance success into your business instead of viewing compliance as a project that can be completed and then considered finished.  

OnBaseOne of the top ECM solutions in the industry , OnBase, has the power and flexibility to work seamlessly with all of your line of business systems. This is a huge help and cuts the cost and time for training down significantly because your workers can use OnBase right from within the programs they are already familiar with. OnBase helps your organization run much faster and more efficiently by automating many of the predictable, repeated steps in your processes. By providing useful tools to both search for and work with your information, OnBase facilitates the tasks and activities involved with case management. By generating documents based on decisions made within your processes, OnBase Workflow saves you time and improves your customer service.  

I hope you have a better understanding of what ECM is from this brief post and if you are interested in learning more then Please Contact Us , we would love to chat with you! 

To see how OnBase works , take a few minutes and watch this Demo!

Tags: Document Management, document scanning, Paperless Office, OnBase, ECM, Mobile Solutions, Workflow

When Is The Right Time to Start Scanning Your Documents?

Posted by Dan Termale on Tue, Mar 04, 2014 @ 12:35 PM

Go PaperlessThis is a question that many businesses ask themselves and even more so in recent years, “When is the right time to start scanning their documents ?” It's a very good question that has a very simple answer, “Right Now!”  You know you have been hearing that you need to start digitizing your paper by scanning for years now. There won’t be a time when you are completely ready , so if that’s what your are waiting for then plan on waiting a long time! You just need to make it a priority and start. The misconception is that you have to do it all at once! That’s both untrue and unrealistic. Start somewhere manageable, but just start, you’ll thank me later!  

Our paper problems don’t go away with time they actually grow with time and the bigger they get the more expensive they become! The reality is that eventually some authority is going to make you digitize and convert your paper to digital anyways, so may as well have control over it and plan it out now. The truth is that our digital document future has beset us and the majority of information, whether it’s private or public, is now expected to be available in digital formats. In most cases it is demanded by the consumer that they have digital access to their information, if not they will go elsewhere. If you mix those needs with the increasing governmental requirements for electronic documents like the Sarbanes-Oxley and HITECH laws and the growing push for ICE with employee records , it’s not a far out conclusion to draw that nearly all documentation will eventually required digitally.  

go paperlessThe truth is we will never really get rid of ALL of our paper. Some processes are difficult to separate from paperwork so they would benefit from a hybrid paper/digital solution. The good news is that there are some very robust Document Management and Document Capture systems out there that can handle your complex business content in almost any form! Going paperless and going digital is a process that happens over a period of time , but it carries with it a big return on investment and much higher efficiency levels for your organization. For example if your spending thousands of dollars on shipping out documents to different locations then look for a distributed capture solution that can route your documents digitally. If your backed up on HR files then a departmental solution combined with e-forms would be a great fit , and the same goes for any department.  

Read this blog post about The 5 Myths of Outsourced Scanning - it will give you a good picture of how it all works and some of the common misconceptions that you have probably heard before.  

We all have paper in our organizations and some of us just have way too much of it! If your finally ready to start scanning some of it and looking for a Digital Solution , then Contact Us and let us help you find the perfect one! 

Tags: Document Management, document scanning, Paperless Office, Kofax, Kofax Capture, OnBase, ECM, Workflow

OPEX - The Only Way To Process Your Mailroom

Posted by Dan Termale on Tue, Feb 11, 2014 @ 12:37 PM

the mailroomThe amount of mail coming in and out of businesses can be expensive and difficult to process and manage. What processes do you have in place to open, distribute, and store your mail in the proper places? This job calls for at least one or more full time positions that handle and process all of the incoming and outgoing mail. The time it takes to go through high volumes of mail and process them correctly can be a very slow and daunting task. There is a digital mailroom system by OPEX, that has revolutionized how mailrooms operate. The challenge has been that scanners had difficulties when it came to opening and scanning mail and documents of different sizes and formats. Traditionally you would have your document prep team open, sort, remove staples, and then either place the mail in their proper places or scan them. If you are processing thousands of pieces of mail and documents a day this creates a bottlenecked inefficient process.  

Digital MailroomThe OPEX digital mailroom station that does everything all at once is called the DS2200 machine. This solution has a number of different models that specialize in different areas but they all drastically cut the document prep time with its unmatched versatility. This machine opens the mail, scans, and sorts the documents to the proper places with very limited need for any document prep. Combining the unique drop feed technology with a new state-of-the art auto feed capability, the DS2200 provides operators maximum flexibility to handle virtually any document scanning task, while practically eliminating costly prep, jams, and rescans.  

The DS2200 processes everything from single sheets to stacks of documents/letters from thick paper to onion skin and other fragile or damageable pieces. Envelopes of all sizes, file folders, receipts, small forms and business cards , the list goes on. This machine processes all of them simultaneously whether in a mixed pile or organized using it’s special technology to sort , open, and process your mail. It’s really an incredible machine that organizations all of the world rely on to process millions of transactions every day. 

  

This solution is used in the following areas plus many more:

  • Mailroom Automation
  • Remittance Processing
  • Accounts Receivable Processing
  • Accounts Payable Scanning
  • Production Document Imaging
  • Medical Chart Scanning
  • Claims Processing 

If you would like to download a brochure then Click Here!

Or if you want to talk and get more information then Contact Us!

Tags: Document Scanners, scanners, Document Management, digital mailroom, document scanning, Paperless Office, OPEX, BPM, ECM, Workflow, Document Imaging

Clerk's Office Goes Digital

Posted by Cindy Bialy on Fri, Jan 17, 2014 @ 12:21 PM

Baxter County, Arkansas County Clerk's office is gearing up to go live on line in April.  A digital record of circuit and county court will be fully accessible to the public via computer. Baxter County is ahead of most other counties in Arkansas in the digital effort and happy to be doing digitizing recordsso.  The county clerk received a reminder of the efficiency factor of digitizing with a telephone call from a special circuit judge who will preside over a lawsuit against a global motor company.  The judge believes he needs a copy of the entire case file - several thousands of pages.  Such requests were huge amounts of retrieval and photocopying work for the office staff, but now entails a few clicks of the mouse.

In addition, microfilm records from 1981 to 1995 containing land and deed information will be digitized and made available to the public.  Here presents a huge savings of staff time by not having to dig through boxes of files and books and photocopying information for a public document request.  Those records will now be online and accessible to the public.

Why did baxter Clerks office make the move from paper to electronic records?  One reason was they were absolutely running out of room.  The office of the clerk and circuit clerk occupy most of the first floor and all of the basement of the Baxter County Courthouse.  Its paper records fill up much of the space plus 6 more rooms in the county annex.

What benefits has the clerk's office realized from digitizing their records?  They are saving money on storage and money on staff retrieval time.  Instead of searching through rooms full of files and books, now the staff and the public can search for information online.

Is it time you started exploring document scanning and digitization?  Let us walk you through what is needed to research the information necessary to make a decision.  Contact Paul Connolly via email at pconnolly@amsimaging.com and get started!

Tags: document scanning, Paperless Office, microfilm