Baxter County, Arkansas County Clerk's office is gearing up to go live on line in April. A digital record of circuit and county court will be fully accessible to the public via computer. Baxter County is ahead of most other counties in Arkansas in the digital effort and happy to be doing so. The county clerk received a reminder of the efficiency factor of digitizing with a telephone call from a special circuit judge who will preside over a lawsuit against a global motor company. The judge believes he needs a copy of the entire case file - several thousands of pages. Such requests were huge amounts of retrieval and photocopying work for the office staff, but now entails a few clicks of the mouse.
In addition, microfilm records from 1981 to 1995 containing land and deed information will be digitized and made available to the public. Here presents a huge savings of staff time by not having to dig through boxes of files and books and photocopying information for a public document request. Those records will now be online and accessible to the public.
Why did baxter Clerks office make the move from paper to electronic records? One reason was they were absolutely running out of room. The office of the clerk and circuit clerk occupy most of the first floor and all of the basement of the Baxter County Courthouse. Its paper records fill up much of the space plus 6 more rooms in the county annex.
What benefits has the clerk's office realized from digitizing their records? They are saving money on storage and money on staff retrieval time. Instead of searching through rooms full of files and books, now the staff and the public can search for information online.
Is it time you started exploring document scanning and digitization? Let us walk you through what is needed to research the information necessary to make a decision. Contact Paul Connolly via email at firstname.lastname@example.org and get started!