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OPEX - The Only Way To Process Your Mailroom

Posted by Dan Termale on Tue, Feb 11, 2014 @ 12:37 PM

the mailroomThe amount of mail coming in and out of businesses can be expensive and difficult to process and manage. What processes do you have in place to open, distribute, and store your mail in the proper places? This job calls for at least one or more full time positions that handle and process all of the incoming and outgoing mail. The time it takes to go through high volumes of mail and process them correctly can be a very slow and daunting task. There is a digital mailroom system by OPEX, that has revolutionized how mailrooms operate. The challenge has been that scanners had difficulties when it came to opening and scanning mail and documents of different sizes and formats. Traditionally you would have your document prep team open, sort, remove staples, and then either place the mail in their proper places or scan them. If you are processing thousands of pieces of mail and documents a day this creates a bottlenecked inefficient process.  

Digital MailroomThe OPEX digital mailroom station that does everything all at once is called the DS2200 machine. This solution has a number of different models that specialize in different areas but they all drastically cut the document prep time with its unmatched versatility. This machine opens the mail, scans, and sorts the documents to the proper places with very limited need for any document prep. Combining the unique drop feed technology with a new state-of-the art auto feed capability, the DS2200 provides operators maximum flexibility to handle virtually any document scanning task, while practically eliminating costly prep, jams, and rescans.  

The DS2200 processes everything from single sheets to stacks of documents/letters from thick paper to onion skin and other fragile or damageable pieces. Envelopes of all sizes, file folders, receipts, small forms and business cards , the list goes on. This machine processes all of them simultaneously whether in a mixed pile or organized using it’s special technology to sort , open, and process your mail. It’s really an incredible machine that organizations all of the world rely on to process millions of transactions every day. 

  

This solution is used in the following areas plus many more:

  • Mailroom Automation
  • Remittance Processing
  • Accounts Receivable Processing
  • Accounts Payable Scanning
  • Production Document Imaging
  • Medical Chart Scanning
  • Claims Processing 

If you would like to download a brochure then Click Here!

Or if you want to talk and get more information then Contact Us!

Tags: Document Scanners, scanners, Document Management, digital mailroom, document scanning, Paperless Office, OPEX, BPM, ECM, Workflow, Document Imaging

How Do You Process Your Mailroom? - There's a Better Way

Posted by Dan Termale on Mon, Jul 22, 2013 @ 03:47 PM

mailroom

How do you process your mailroom? What processes do you have in place to open, distribute, and store your mail in the proper places? For many organizations this a full time position or many positions that handle and process all of the mail and incoming/outgoing documents. For a long time the document capture technology had a hard time capturing and processing real world mail and documents with scanners that were not made to handle documents without having them prepped first. When the mail comes in you would need to have a document preparation team to open, sort, and make sure that they are ready to be scanned. This is a bottleneck in the process that adds costs and time to the whole process. 

There is a solution to this bottleneck and the reliance upon document preparation and added costs. Opex has a Digital Mailroom solution that revolves around the DS2200 machine and other common models which drastically cuts the document prep time with its unmatched versatility. This machine opens the mail, scans, and sorts the documents to the proper places with very limited need for any document prep. Combining the unique drop feed technology with a new state-of-the art auto feed capability, the DS2200 provides operators maximum flexibility to handle virtually any document scanning task, while practically eliminating costly prep, jams, and rescans. 

DS2200The DS2200 simultaneously processes everything from single sheets to stacks of documents, from thick paper to onion skin and other fragile or damaged pieces, from envelopes and file folders to receipts, small forms and business cards - virtually any style or type of document!  By automatically edge-aligning mixed-sized items prior to feeding, theDS2200 overcomes the limitations imposed by center-fed scanners.  Messy docuements can be scanned alongside uniform, clean documents typrically associated with traditional high speed scanners.

Around the world, thousands of customers count on OPEX equipment to process millions of transactions every day, including such critical business functions as:

▪ Mailroom Automation
▪ Remittance Processing
▪ Accounts Receivable Processing
▪ Accounts Payable Scanning
▪ Production Document Imaging
▪ Medical Chart Scanning
▪ Claims Processing

Here is a link to a product video page for the DS2200!
If you would like to download a brochure then click here! 

Or if you want to talk and get more information then Contact Us!

Tags: digital mailroom, document scanning, OPEX

Digital Mailroom - The Key Benefits Today

Posted by Cindy Bialy on Fri, Feb 15, 2013 @ 12:04 PM

Digital MailroomThe traditional motivation for implementing a digital mailroom solution is to reduce operational costs.  Organizations use digital mailrooms to decrease their reliance on manual processes, both in the mailroom and throughout the organization.  It makes sense that by automatically processing incoming documents, businesses increase their processing efficiency, using less labor.

Lately, though, businesses are looking more at increasing efficiency in overall workflows as their critical objective.  By automatically prioritizing and routing mission-critical information, an organization can improve service levels to its existing customers.  Mailroom automation brings strong efficency improvements by getting customer information to where it is needed within the organization far more quickly than the equivalent manual process.  Where it use to take days to physically distribute and receive these documents throughout the organization, now the same data is available in a matter of minutes.  Customer transactions, requests, and inquiries can be dealt with more quickly, allowing an organization to compete on service levels as well as cost.  

Also, organizations are realizing the benefit of using digital mailroom solutions to ensure they conform to legal requirements.  Companies are able to capture all documents as soon as they enter the organization.  By providing secure, robust audit trails for the entire document life cycle, mailroom automation provides companies with substantially improved process for retaining, managing, and retrieving their documentation.

In summary, the key benefits to a digital mailroom today are to reduce operational costs, improve customer service, and to conform to legal requirements

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Tags: digital mailroom, document scanning, OPEX

Opex Solves the Problems With Mixed Document Scanning

Posted by Cindy Bialy on Thu, Oct 18, 2012 @ 12:57 PM

For too many years image capture operations have been struggling to capture real world documents on scanners that simply aren’t designed to handle the mix of work without theDS2200 added cost of “document preparation”. Sure, the nice clean documents scan and image beautifully, but when it comes to small or fragile documents, folded documents with sharp creases, stapled work, or other “messy” real world documents the manual Doc Prep process becomes slow, laborious and costly. The DS2200 from OPEX tackles this problem in a new and revolutionary way. Finally – a product designed for the problem at hand!

Drastically Cuts Document Prep With Unparalleled Versatility

Combining the unique drop feed technology with a new state-of-the art auto feed capability, the DS2200 provides operators maximum flexibility to handle virtually any document scanning task, while practically eliinating costly prep, jams, and rescans.  The DS2200 simultaneously processes everything from single sheets to stacks of documents, from thick paper to onion skin and other fragile or damaged pieces, from envelopes and file folders to receipts, small forms and business cards - virtually any style or type of document!  By automatically edge-aligning mixed-sized items prior to feeding, the DS2200 overcomes the limitations imposed by center-fed scanners.  Messy docuements can be scanned alongside uniform, clean documents typrically associated with traditional high speed scanners.

The Answer to Scanning Real Work With Limited Document Prep
The unique process of the DS2200 virtually eliminates the additional prep and post-processing costs associated with conventional document capture. As a one-step scanner that can eliminate separator sheets while producing significantly less document handling and preparation time per batch, the DS2200 is ideally suited for a wide range of applications including medical records, backfile conversions, insurance and accounting documents, and service bureau scanning. Thousands of organizations around the world in a wide range of markets turn to OPEX Corporation for the most advanced scanning solutions available. The DS2200 continues the OPEX Corporation leadership position by offering exceptional productivity and efficiency at an incredible value.

Features:

  • State-of-the-art feeder with OPEX exclusive Drop Feed, Packet Feed and Auto Feed Capabilites
  • Proven Reliability
  • Optional Kofax VRS
  • Software Based Envelope Detect
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Tags: digital mailroom, document scanning, OPEX, Kofax

OPEX Knows That Your Time is Money!

Posted by Dan Termale on Wed, Sep 19, 2012 @ 12:35 PM

time is moneyThere is an old saying, maybe you have heard it  before, "Time is Money." This concept speaks to the fact that a persons time costs you money or in terms of a organizations time, every business process costs you money based on how inefficient they are. The best way to keep costs low and produce high output is to be efficient. Efficiency is the "secret ingredient" to running a successful healthy organization. It will not only bring you ROI savings but it will also make the workplace a more pleasant place to work. Company's that are full of ancient inefficient manual processes are likely to have inefficient frustrated workers too, just saying. 

mailroom

Every organization has a mailroom where thousands or in larger companies millions of pieces of mail come in every year. The daily process of opening , sorting, and either delivering or scanning the mail can be a tedious manual process. At AMS Imaging we handle millions of paper documents and pieces of mail every year. Our Virtual Mailroom services are a cost-effective, paperless alternative to the traditional in-house mailroom. Our mailroom service professionals leverage state-of-the-art equipment and software to automate processing to deliver postal mail directly to your automated business processes and to end-user’s desktops. Many organizations choose this solution because it was very cost-effective and it gives them all that extra time to devout to more critical business initiatives. 

At AMS Imaging we have partnered with the industry leader, OPEX, for us to be able to provide our state of the art mailroom solutions that are tailored to meet each client's unique needs. We use the OPEX AS7200i which is the world's most efficient out-of-the-envelope scanning platform. The AS7200i is the fastest , most cost-effective, and efficient way to process mixed mail. It really is an amazing piece of technology. Company's of all sizes are putting these machines in their offices and they are seeing immediate cost-savings and in most cases can even cut the amount of staff needed to operate the mailroom in half. 

Take a look at the video below to see the OPEX AS7200i in action! It really is quite impressive!

 

Click here to Request a Brochure

To learn more, contact AMS Imaging to schedule a Mail Study and find out how much an OPEX AS7200i can save your organization.

Or give us a call! One of AMS Imaging's solution's experts would be glad to give you more information and answer any of your questions!

TOLL FREE --> 1-800-966-5738

Tags: digital mailroom, document scanning, Paperless Office, OPEX

Why Not Purchase a Faster Scanner?

Posted by Cindy Bialy on Tue, Aug 14, 2012 @ 10:37 AM

If the goal of a company is to scan documents faster to save time and money, why not just purchase a faster scanner?

Scanning, particulary in the mailroom for incoming mail, is not just about scanning paper.  It isOPEXas7200t a process that starts with opening an envelope, continues with document prep, and concludes at the scanner.  The idea that substantial efficiencies can be gained by buying a faster scanner is a false economy.  This is proven daily in our our very own scanning facility.

Let me explain further by using an example.  Let's say you have a volume of mail that takes 50 hours of labor to open and prep and takes 8 hours of scanner time to scan the documents at whatever speed your scanner operates.  Along comes a scanner vendor who says they have a scanner that is twice as fast as yours.  So, excited at the prospect, you buy it.  Now you prep for 50 hours and scan for 4 hours.  Not saving much, you buy another scanner at twice that speed.  Now you prep for 50 hours and scan for 2.  You can see where this is going.

Unless you do something to reduce the prep, a faster scanner will neither save you money nor get your work done much faster.  In enters our OPEX solution. The OPEX scanner pinpoints the document prep challenges and solves them right away.

Read more about Document prep reduction in our recent blog article "OPEX Scanners Win The Prep-To-Scan Challenge".

Tags: Document Scanners, digital mailroom, document scanning, OPEX